Variation Order forms are useful for businesses for several reasons:
Clarify scope
A Variation Order form provides a clear and concise description of the additional work or changes requested by the client, which helps to avoid any confusion or misunderstandings about the scope of the project.
Formalise changes
By documenting changes to the scope of work, Variation Order forms help businesses to formalise the changes and ensure that all parties involved are aware of the changes and the impact they may have on the project timeline and budget.
Avoid disputes
When there are changes to the scope of work, there is a higher risk of disputes arising between the business and the client. Variation Order forms help to reduce the likelihood of disputes by ensuring that all parties have agreed on the changes and the impact they may have on the project.
Protect profitability
Variation Order forms help businesses to protect their profitability by ensuring that any additional work or changes requested by the client are properly documented and agreed upon. This helps businesses to avoid doing work that is not included in the original scope of work, which can result in lost profits.
Improve communication
Variation Order forms help to improve communication between the business and the client by providing a formal mechanism for documenting changes to the scope of work. This helps to ensure that everyone is on the same page and that there are no misunderstandings or miscommunications about the project.
Who uses variation order forms?
Variation order forms are typically used in construction, engineering, and other project-based industries where changes to the scope of work are common.
The following parties may use variation order forms:
Contractors: Contractors use variation order forms to document any changes requested by the client that are outside the original scope of work.
Clients: Clients use variation order forms to request changes to the scope of work and to ensure that any additional costs associated with the changes are properly documented and agreed upon.
Project Managers: Project managers use variation order forms to manage changes to the scope of work and to ensure that the project remains on track and within budget.
Architects and Engineers: Architects and engineers use variation order forms to document any changes to the design or specifications of the project.
Subcontractors: Subcontractors use variation order forms to document any changes requested by the contractor that are outside the original scope of work.
In conclusion
Overall, anyone involved in a project where changes to the scope of work are possible may use variation order forms to help manage the changes and ensure that everyone involved is on the same page.
See an Example of a Variation Order Form Here
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